Marketing Plan & Budget for the HVAC&R industry

(Heating, Ventilation, Air Conditioning, and Refrigeration)

Recommendations for your current digital marketing


Your website is the storefront for your Australian HVAC&R business and it’s crucial to have it optimised for both user experience and search engines. Make sure it includes Australian HVAC&R-specific content and keywords like “air conditioning repair,” “ducted cooling installation,” and “commercial refrigeration.” Each service should have its own dedicated page with clear details about products and services, enriched with detailed descriptions, specifications and benefits. Also, consider adding a blog or resources section filled with useful information on HVAC&R maintenance tips and energy efficiency to engage your audience and improve SEO.

To increase customer interaction and conversions, each page should feature clear Call-to-Actions (CTAs) guiding visitors to take the next step, whether that’s scheduling a service appointment or downloading a free guide. Include contact forms on service pages and a dedicated “Contact Us” page to make it easy for potential customers to reach out. Build credibility by displaying certifications and affiliations and feature customer reviews and testimonials from Australian platforms like Oneflare or hipages. If you serve multiple areas, consider creating localised content with location specific landing pages.

Search Engine Listings

Search engine listings are a critical aspect of your online presence, especially when it comes to ranking for Australian HVAC&R-specific terms. To assess your current standing, you can perform quick searches in incognito mode on different search engines. Incognito mode ensures that your personal search history doesn’t influence the results, giving you a more accurate picture of where your website stands in organic search listings.

For a more comprehensive analysis, consider setting up Google Search Console for your website. This free tool provides valuable insights into your site’s performance, including your ranking history for specific keywords. It also alerts you to any issues that might be affecting your site’s visibility in search results, such as crawl errors or security issues. By regularly monitoring Google Search Console, you can track how well you’re ranking for key Australian HVAC&R terms over time and make data driven decisions to improve your SEO strategy. 

Social Media

Social media is an invaluable tool for showcasing your expertise in the Australian HVAC&R industry. First, ensure you’re set up on popular platforms like Facebook, Instagram, LinkedIn, and Twitter/X, where your target audience is most likely to engage. Use these platforms to share valuable content, from tips on “energy efficient air conditioning” to “seasonal HVAC maintenance reminders,” to establish your brand as an industry authority.

For businesses with a presence on multiple platforms, consider using social media management services like Hootsuite or Buffer. These tools allow you to schedule posts, track social media engagement and manage all your social media accounts from one dashboard. When it comes to creating visually appealing posts, Canva and Microsoft Designer are excellent tools for designing custom images, infographics and other visual content. If you’re looking to automate the content creation process, AI tools can assist in generating text and creating posting schedules, allowing you to focus more on strategy and customer engagement.

Online Reviews

Monitoring and managing online reviews is crucial for building trust and credibility in the Australian HVAC&R market. Make sure you’re actively monitoring reviews on Platforms like Google My Business, Facebook, Oneflare, hipages, and These platforms are often the first point of contact potential customers have with your business and positive reviews can significantly influence their decision to choose your services.

To streamline the review monitoring process, consider using review management software like Podium or ReviewTrackers. These tools aggregate reviews from multiple platforms into a single dashboard, making it easier to respond to reviews and track your overall reputation. You can also set up Google Alerts for your business name to be notified whenever a new review or mention appears online. For generating new reviews, consider implementing an automated review request system that emails customers after a service appointment, encouraging them to leave a review. Additionally, you might want to explore industry-specific forums and blogs where your services could be discussed, as these can be less formal but equally impactful channels for customer feedback.

Strategy Development Recommendations

Target Audience

Your target audience should be clearly defined to tailor your marketing efforts effectively. In the Australian HVAC&R market, focus on property managers, homeowners, and commercial businesses in need of HVAC&R services. Consider creating buyer personas to understand their specific needs, pain points, and how your services can solve their problems. This will allow you to tailor your messaging and content to resonate with each segment.

Content Strategy

A strong content strategy is essential for establishing your brand as an authority in the HVAC&R industry. Create blog posts on topics that your target audience will find valuable, such as “How to Choose an Energy-Efficient Split System” or “Maintenance Tips for Commercial Cool Rooms.” Use SEO best practices to optimise these articles for Australian HVAC&R specific keywords. You can also create eBooks or whitepapers for more in-depth topics, which can be used as lead magnets to capture email addresses.

Social Media Plan

Your social media plan should be aligned with your overall content strategy but tailored for the platforms you’re using. Share before-and-after photos of successful installations of ducted cooling systems, offer tips on summer AC maintenance, and promote 24/7 emergency HVAC services. Use scheduling tools like Hootsuite or Buffer to maintain a consistent posting schedule and consider running targeted ad campaigns during peak HVAC&R seasons.

Email Marketing

Email marketing offers a direct line to your customers and should be utilised to keep them engaged and informed. Send out seasonal reminders for HVAC tune-ups or cool room inspections, especially before the Australian summer and winter seasons. Use email automation tools like Mailchimp to segment your audience and send targeted campaigns. For instance, property managers might receive emails about bulk service discounts, while homeowners could get tips on maintaining their HVAC systems.


HVAC&R Software

For seamless operations and customer management, it’s crucial to utilise Australian industry-specific software like AroFlo or simPRO. These platforms offer comprehensive solutions for scheduling, dispatch, and customer relationship management (CRM). They can integrate with your existing systems and provide real-time updates, helping you manage everything from service appointments to invoicing.

Certifications and Partnerships

Credibility is key in the HVAC&R industry, and one way to establish this is through certifications and partnerships. Highlight any Australian industry-specific certifications like ARCtick, which can serve as a mark of quality and expertise in the field. Additionally, consider forming partnerships with local HVAC suppliers like ActronAir or Daikin Australia. These partnerships can offer mutual benefits, such as discounted supplies or co-marketing opportunities, and they also serve to reassure potential customers of the quality and reliability of your services.

Budget Recommendations and Breakdowns​​

With a $10,000 monthly marketing budget, the next steps would involve careful planning and allocation of resources to maximise ROI. 

Here’s how I would approach it:

Website and SEO - $2,500

If the website needs an overhaul, allocate funds for that. Otherwise, focus on website security and maintenance or SEO optimisation for Australian HVAC&R specific keywords.

Content Creation - $1,500

Blog posts, how-to guides and videos. Develop HVAC&R specific content, such as “The Importance of Regular Air Filter Replacement in the Bushfire Season” or “How to Optimise Your Commercial Cool Room.”

Social Media Advertising - $2,000

Implement paid ads on platforms like Facebook, Instagram and LinkedIn targeting your specific audience. Run ads targeting users interested in “home improvement,” “energy efficiency,” and “HVAC&R maintenance.”

Google Ads - $2,000

Create Pay-per-click (PPC) advertising to appear in search results for HVAC&R specific keywords like “emergency airconditioning repair Sydney,” “commercial HVAC contractors Melbourne,” etc.

Email Marketing - $500

Setup marketing software subscriptions and create content for newsletters featuring “seasonal HVAC maintenance tips,” “Australian refrigerant regulation updates,” etc.

Local & Targeted Marketing - $1,000

Sponsor local events like home shows or sustainability conventions where you can showcase your “HVAC&R solutions.”. Register for and sponsor HVAC&R organisations like AIRAH (Australian Institute of Refrigeration Air Conditioning and Heating).

Analytics and Tools - $500

Use subscription tools to track ROI, keywords, user engagement, citations and performance.

Take the Next Steps

Consult your own team

Discuss the budget allocation with the team to get their input and make any necessary adjustments.

Vendor & Platform Research

Look for reliable vendors or platforms for each category. This could be an SEO agency, a content creator, or a social media advertising platform.

Set KPIs

Clearly define Key Performance Indicators (KPIs) to measure the success of each marketing channel.


Once everything is set, start the implementation/deployment phase. This could mean launching the first Google Ads campaign, publishing the first blog post or sending out the first email newsletter.


Use analytics tools to monitor the performance of each channel. Make adjustments as needed based on performance data.

Monthly Review

At the end of each month, review the performance against the set KPIs. Reallocate the budget for the next month based on what’s working and what’s not.

Quarterly Assessment

After three months, conduct a more thorough review to assess the ROI from each channel. Make strategic adjustments to the plan and budget as needed.

By taking a structured, data driven approach, you can make the most of your $10,000 monthly marketing budget to grow your online presence and ultimately, your business.

Other Blogs, Articles and How-to's